Originally Published: 11-02-2020 Last updated: 14-04-2020
What is the Scope of this Policy?
This Policy describes the types of Personal Information and Data we collect, how we use it and who we share it with. you have choices that you can make about our collection, use and disclosure of your Data. “Personal Information” refers to Data that personally identifies you, such as your name, address, telephone number and email address. We will also explain how we endeavour to protect the security of your Data and how you can contact us about our treatment of your Data.
- The right to be informed about our collection and use of personal Data;
- The right of access to the personal Data we hold about you;
- The right to rectification if any personal Data we hold about you is inaccurate or incomplete and you can contact us using the details set out below;
- The right to be forgotten – i.e. the right to ask us to delete any personal Data we hold about you and you can contact us using the details set out below;
- The right to restrict i.e. prevent the processing of your personal Data;
- The right to Data portability (obtaining a copy of your personal Data to re-use with another service or organisation);
- The right to object to us using your personal Data for particular purposes; and
- Rights with respect to automated decision making and profiling.
If you have cause for complaint about our use of your personal Data, please contact us using the details provided below and we will do our best to solve the problem for you. If we cannot help you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
What Data Do We Collect?
We may obtain some or all of the following personal and non-personal Data about you from time to time from various sources, including our Websites, when you register to use the Website or email us or communicate with us in any other way. We also may obtain Data about you from business partners, other third parties and publicly available information.
We may obtain various types of Data including but not limited to:
- your Personal Information/Data relating to an identifiable person who can be directly or indirectly identified from that data e.g. your name, date of birth, gender, job title, profession, contact information such as email addresses and telephone numbers if you choose to provide it voluntarily or if we obtain it from other sources mentioned above.
- your Job search behaviour and preferences. We may use a record of the searches that you make on our Website in order to present you with job recommendations based on your interests as expressed through your previous searches.
- Other details that you may voluntarily submit to us or that may be included in the information provided to us by third parties.
- If you visit our Website we may collect certain information by automated means, using “Cookies” as described in more detail below. This may include information about our your devices and how you access the Internet (such as the IP address and the device, web browser and operating system type), URLs starting with a referring site, your activity on this Website and the Site you exit to once you leave our Website, the dates and times of the visits to our Website, information on actions taken on our Website e.g. number of page views, site navigation patterns and job views or application activity, geographical location information e.g. country, state and city from where you access our Website and the types of search terms you enter to access our Website.
How Do We Use the Data We Collect?
Our use of personal Data will always have a lawful basis, either because it is necessary to provide you with our Services, because you have consented to our use of your personal Data eg by subscribing to Jobs By Email or because it is in our legitimate interests. Specifically, we may use the Data we obtain about you to understand your needs and personalise your experience, to improve our Website, improve User service, send periodic emails to you about our Services and in particular to:
- Register, manage and maintain your Account,
- Provide and manage your access to our Website,
- Provide information to you and Services that you request,
- Personalise and tailor your experience and our Services to you on our Website
- Maintain a record of the jobs you view or apply to on our Website.
- Inform you of relevant job postings that may be of interest to you.
- Provide administrative notices or communications applicable to your use of the Website.
- Respond to your emails, questions and comments and provide User support.
- Contact you and deliver information to you that may be targeted to your interests (such as relevant services, educational or other career development opportunities); enable you to communicate with us and solicit your feedback and input. These communications will contain links for preference management and, where appropriate, unsubscribe links should you decide you do not want to receive further communications.
- Inform you of changes to our Website and Services.
- Operate, evaluate and improve our business and our Services to you.
- Analyse and enhance our marketing communications and strategies (including by identifying when emails we have sent to you have been received and read).
- Analyse trends and statistics gathering feedback regarding Users access to our Website and the jobs viewed.
With your permission and/or where permitted by law, we may also use your Data for marketing purposes which may include contacting you by email with information on our Services. We will not however send you any unsolicited marketing or spam and will take all reasonable steps to ensure we fully protect your rights and comply with our obligations under EU Regulation 2016/679 – the General Data Protection Regulation – GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
Purposes for Which We Use your Personal Data
In the table below, we have described (i) in what context your personal data was collected, i.e., what activity you were involved in when we collected or used your personal data; (ii) the types of personal data that we hold about you; (iii) how and why we use your personal data; and (iv) what our legal basis is for using your personal data. We will amend the table as required. We have also identified what our legitimate interests are where appropriate. We have also provided you with an explanation of some of the terms we use in this table:
- ‘Legitimate Interest’ means our interest in conducting and managing our business, to enable us to give you the best experience when using the Website, products, and services. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
- ‘Performance of Contract’ means processing your Personal Data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
- ‘Comply with a legal or regulatory obligation’ means processing your Personal Data where it is necessary for compliance with a legal or regulatory obligation to which we are subject.
- ‘Consent’ means that you consent to our use of your personal data for one or more specific purposes. Where we rely on your consent to use your personal data, you have the right to withdraw that consent at any time. you can do this by contacting us at firstname.lastname@example.org. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
We may also use non-personally identifiable information and certain technical information about your computer and your access of the Website (including your IP address) in order to operate, maintain and manage the Website. We collect this information by automated means, using cookies as described in more detail below. If we seek to use the information we obtain about you in any other ways, we will provide specific notice and request your consent at the time of collection.
Automated Technologies or Interactions
As you interact with our Website, we may automatically collect Technical Data and Usage Data about your equipment, browsing actions and patterns. We collect this Personal Data and Non-Personal Data by using cookies, server logs and other similar technologies. We may also receive Technical Data and Usage Data about you if you visit other websites employing our cookies and other Tracking Technologies (defined below). For more information regarding our use of Tracking Technologies, please refer to “Cookies and Similar Technologies” below.
What Information Do We Share?
We may share your Data with other companies in our group including any subsidiaries and/or holding company.
We may compile statistics about the use of our Website including Data on traffic, usage patterns, User numbers, and other information and combine certain non-personally identifiable aggregate data about our Users and use such anonymous aggregate data to prepare reports for Employers/Recruiters, prospective investors, affiliates, partners and advertisers. “Aggregate Data” is the demographic information (such as postcode, age, gender, race or ethnicity) and employment information (such as occupation, job title, education and experience) of many individuals that is combined together. Aggregate data is used to analyse the characteristics of various populations and does not identify any specific individuals. Any reports sold by us containing aggregate data cannot be used to identify any individuals.
We may share your Data with our service providers who help us in the delivery of our Services to you e.g search engine facilities, advertising and marketing. We will take all reasonable steps to ensure that your data will be handled safely, securely and in accordance with your rights, our obligations and the obligations of the third party under the law. These companies may only use or disclose the Data as necessary to perform Services on our behalf or as otherwise required by law.
Hyring may disclose specific User information when we determine, in good faith, that such disclosure is necessary to comply with the law, to cooperate with or seek assistance from law enforcement, to prevent a crime or protect national security, or to protect the interests or safety of Hyring or other Users of the Website.
What Happens If Our Business Changes Hands?
Cookies and Similar technologies – First and Third Party, Analytics and Third Party Advertising
A cookie consists of a small text file of information that is placed on your computer or other internet-connected device by this Website when you visit certain parts of the Website or access certain features and is stored by your browser. The information is then sent back to the server each time your browser requests a page from the server. This enables the web server to identify and track the web browser.
Hyring uses first party cookies and other similar technologies for the convenience of our Users because they help us to provide you with a better Website experience and services by enabling us to monitor which pages you find useful and those which you do not. We use first party session cookies to keep track of you whilst you navigate our Website and persistent cookies to enable our Website to recognise you when you visit or send emails. Session cookies will be deleted from your computer or other internet-connected device when you close your browser. Persistent cookies will remain stored on your computer or other internet-connected device until deleted, or until they reach a specified expiry date.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to your needs by personalising contents and advertising. We only use this information for statistical analysis purposes and then the data is removed from the system.
We can gather Information about your general internet use e.g. the history of jobs reviewed and the job searches conducted by your computer. When used, these first party cookies are downloaded directly by onto your computer’s hard drive but such Information does not identify you personally. It is non-personal statistical data which simply identifies information about you. If we have this Information we can provide you with job recommendations based on your interests as expressed previously through your searches and the web application can tailor its operation to your needs, likes and dislikes by gathering information about your preferences. Cookies allow us to ensure our Website functions efficiently and they enable us to serve secure pages to our Users without asking them to sign in repeatedly.
Hyring also permits certain third party cookies on its Website which means that you may receive certain third party cookies on your computer or other internet-connected device. We may employ the services of such third parties for dealing with matters that may include, but are not limited to, search engine facilities, advertising and marketing. The providers of such services do have access to certain Data provided by Users of this Website. Any Data used by such parties is used only to the extent required by them to perform the services that Hyring requests. Any Data that is processed by such parties shall be processed within the terms of this Policy and EU Regulation 2016/679 – the General Data Protection Regulation – GDPR .
All cookies used by this Website are used in accordance with current UK and EU Cookie Law i.e. the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 and/or any subsequent relevant legislation.
When you use our Website you will be presented with an “Activate” button requesting your consent to set Cookies. By giving your consent to the placing of Cookies you are enabling Hyring to provide the best possible experience and service to you. If you do not “Activate” and give consent to the placing of Cookies and the collection and sharing of your personal data for the personalisation of ads or other Services, but continue to use the Website to search then Cookies will be placed on your computer or other internet-connected device but you may remove or block them as explained fully below; however certain features of the Website may not function fully or as intended.
Certain features of the Website depend upon Cookies to function. UK and EU Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below. It is important that you are aware of them. you may block these cookies by changing your internet browser’s settings but please be aware that our Website may not work properly if you do so. We take care to ensure that your privacy is not at risk by allowing them.
We also use third party advertising companies who may place or access cookies on your computer or other internet-connected device when you click on their adverts to distinguish your web browser uniquely and to keep track of information relating to serving adverts on your web browser, such as the type of adverts shown and the webs pages on which the adverts appeared. These companies may use information about your visits to these websites and to other sites in order to provide advertisements about goods and services of interest to you on our Website or on other, third party websites. We also may give third party advertisers the ability to tailor their adverts on our Website using demographic and preference information we provide to them in aggregate form. This information does not identify you individually. These companies operate under their own privacy policies and Hyring encourages you to be aware of the privacy policies of such companies. Hyring does not have control over or access to any information contained in the cookies that are set on your computer by third party advertisers. You can choose to accept or decline these cookies.
How you Can Update and Control your Data
Links to Other Websites
We may allow links to other websites from our Website for your convenience and information. These websites may be operated by companies not owned by Hyring. Hyring has no control over such websites and is not responsible for the content of any websites not owned by Hyring or their privacy policies. This Policy does not extend to your use of such websites. They may place or access cookies on your computer or other internet-connected device. Hyring does not have control over or access to any information contained in the cookies that are set on your computer by these third parties. If you choose to visit these websites you should review their own privacy policies to ensure that you are happy with their practices.
Storing and Transferring your Information and Data
All personal data is processed and stored securely, for no longer than is necessary in light of the reason for which it was first collected. We will comply with our obligations and safeguard your rights at all times under the EU Regulation 2016/679 – the General Data Protection Regulation – GDPR. We only keep your personal data for as long as we need it and/or for as long as we have your permission to keep it.
Hyring may transfer, process and store the Personal information and other data we hold about you outside of the country in which you are located, including Europe & United States. The countries in which we process the Information may not have the same data protection laws as the country in which you are located. You are deemed to accept and agree to this transfer, storing and processing procedure by using the Website and providing your Personal Information to us.
How Do We Protect your Personal Information?
Data security is of great importance to Hyring and In order to protect your Data from accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use, Hyring maintains suitable technical, electronic, administrative and physical safeguards to protect and secure that Data.
We do our utmost to ensure that all reasonable steps are taken to make sure your Personal Information and data is stored securely in accordance with the principles of the EU Regulation 2016/679 – the General Data Protection Regulation – GDPR. Data security is very important to us and to protect your data we have taken suitable measures to safeguard and secure data collected through our Website. However, please note the Internet and the electronic transmission of information can never be entirely secure. We cannot guarantee that the security measures we have in place to safeguard Data will never be defeated or fail, or that those measures will always be sufficient or effective. Therefore, although we are committed to protecting your privacy, we cannot guarantee that your Data will always remain confidential. you understand and agree that you assume all responsibility and risk for your conduct and use of the Website and the information you send us electronically or otherwise which you post to the Website you will have an Account accessed via your personal email address and you should not share that information with anyone.
Our Website is not intended to be used by anyone under the age of 13 and we do not knowingly collect or solicit information from anyone under the age of 13. If you are under 13, please do not use our Website. In the event that we learn that we have collected personal information from a child under the age of 13, we will delete that information as quickly as possible.
Access to your Data
In accordance with EU Regulation 2016/679 – the General Data Protection Regulation – GDPR you have the right to ask for a copy of any personal Data that we hold relating to you and to request that your personal data be deleted. Please contact us by emailing us at email@example.com or by letter to the Data Protection Officer at C/O WorkFello Group College House, 2nd Floor, 17 King Edwards, Road, London, HA4 7AE. Please include your name and email address in email requests and your name and postal address in mail requests.
This policy is governed by the laws of England and Wales. Jurisdiction for any claims arising under this policy shall lie exclusively with the English courts. If any provision of this policy is found to be invalid by any court having competent jurisdiction, the invalidity of all or part of a provision shall not affect the validity of the remaining parts and provisions of this policy which shall remain in full force and effect.
UK Mailing Address
2nd Floor College House, 17 King Edwards Road, London, United Kingdom, HA4 7AE
Attn: Data Officer
Co Reg: 12039693