Hyring Privacy Policy

Originally Published: 11-02-2020 Last updated: 14-04-2020

PRIVACY AND COOKIE POLICY

What is the Scope of this Policy?

Hyring understands that your privacy is important to you and that you care about how your Personal Data is used and shared online. This Privacy and Cookie Policy applies as between you, the User of this Website and WorkFello Group Limited (“Hyring”), the owner and provider of this Website – Hyring or other Hyring brands and any sub-domains of this Website unless expressly excluded by their own terms and conditions. It does not extend to any other websites that can be accessed from this Website including, but not limited to, any links we may supply to third party websites.

Hyring is committed to safeguarding and protecting the privacy of the Users of our Website. This Privacy and Cookie Policy applies to our use of any and all Data collected by us in relation to your use of the Website and “Data” means collectively all the information that you submit to Hyring or that we collect from you when you visit this Website. This definition shall, where applicable, incorporate the definitions in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”) and in a manner consistent with our obligations and your rights under the law. Our ICO Registration number is ZA554755, for more information on the registrar please visit https://ico.org.uk/esdwebpages/search

This Privacy and Cookie Policy explains what happens to any Data so that you can clearly understand our data, security practices, policies and so that you can be assured that your Data will only be used in accordance with our Privacy and Cookie Policy. Please read this Privacy and Cookie Policy carefully and ensure you understand it.

This Policy describes the types of Personal Information and Data we collect, how we use it and who we share it with. you have choices that you can make about our collection, use and disclosure of your Data. “Personal Information” refers to Data that personally identifies you, such as your name, address, telephone number and email address. We will also explain how we endeavour to protect the security of your Data and how you can contact us about our treatment of your Data.

This Privacy and Cookie Policy incorporates by reference in our Terms and Conditions on the Website which apply to this Policy. When you access or register to use the Hyring Website and provide us with your Personal Information, it indicates that you accept and consent to our use and disclosure of the information and also data we automatically collect or receive as described in this Policy. This Policy is effective as of 14-07-2019 and may be amended from time to time and updated on this page if we make changes in our data practices and therefore you should check this page from time to time to ensure that you are happy with any changes. If you do not accept and agree with this Privacy and Cookie Policy, you must stop using the Website immediately.

Your Rights

On 25th May 2018 the GDPR came into force and this law will affect businesses who operate in the Europe and Users within Europe. However, Hyring is committed to protecting the privacy of all Users of our Websites so this Privacy and Cookie Policy sets out how we safeguard and protect your Data on all of our Websites.

you have the following rights under the GDPR, which this Privacy and Cookie Policy and our use of personal Data have been designed to uphold:

  • The right to be informed about our collection and use of personal Data;
  • The right of access to the personal Data we hold about you;
  • The right to rectification if any personal Data we hold about you is inaccurate or incomplete and you can contact us using the details set out below;
  • The right to be forgotten – i.e. the right to ask us to delete any personal Data we hold about you and you can contact us using the details set out below;
  • The right to restrict i.e. prevent the processing of your personal Data;
  • The right to Data portability (obtaining a copy of your personal Data to re-use with another service or organisation);
  • The right to object to us using your personal Data for particular purposes; and
  • Rights with respect to automated decision making and profiling.

If you have cause for complaint about our use of your personal Data, please contact us using the details provided below and we will do our best to solve the problem for you. If we cannot help you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

What Data Do We Collect?

We may obtain some or all of the following personal and non-personal Data about you from time to time from various sources, including our Websites, when you register to use the Website or email us or communicate with us in any other way. We also may obtain Data about you from business partners, other third parties and publicly available information.

We may obtain various types of Data including but not limited to:

  • your Personal Information/Data relating to an identifiable person who can be directly or indirectly identified from that data e.g. your name, date of birth, gender, job title, profession, contact information such as email addresses and telephone numbers if you choose to provide it voluntarily or if we obtain it from other sources mentioned above.
  • your Job search behaviour and preferences. We may use a record of the searches that you make on our Website in order to present you with job recommendations based on your interests as expressed through your previous searches.
  • Other details that you may voluntarily submit to us or that may be included in the information provided to us by third parties.
  • If you visit our Website we may collect certain information by automated means, using “Cookies” as described in more detail below. This may include information about our your devices and how you access the Internet (such as the IP address and the device, web browser and operating system type), URLs starting with a referring site, your activity on this Website and the Site you exit to once you leave our Website, the dates and times of the visits to our Website, information on actions taken on our Website e.g. number of page views, site navigation patterns and job views or application activity, geographical location information e.g. country, state and city from where you access our Website and the types of search terms you enter to access our Website.

How Do We Use the Data We Collect?

Our use of personal Data will always have a lawful basis, either because it is necessary to provide you with our Services, because you have consented to our use of your personal Data eg by subscribing to Jobs By Email or because it is in our legitimate interests. Specifically, we may use the Data we obtain about you to understand your needs and personalise your experience, to improve our Website, improve User service, send periodic emails to you about our Services and in particular to:

  • Register, manage and maintain your Account,
  • Provide and manage your access to our Website,
  • Provide information to you and Services that you request,
  • Personalise and tailor your experience and our Services to you on our Website
  • Maintain a record of the jobs you view or apply to on our Website.
  • Inform you of relevant job postings that may be of interest to you.
  • Provide administrative notices or communications applicable to your use of the Website.
  • Respond to your emails, questions and comments and provide User support.
  • Contact you and deliver information to you that may be targeted to your interests (such as relevant services, educational or other career development opportunities); enable you to communicate with us and solicit your feedback and input. These communications will contain links for preference management and, where appropriate, unsubscribe links should you decide you do not want to receive further communications.
  • Inform you of changes to our Website and Services.
  • Operate, evaluate and improve our business and our Services to you.
  • Analyse and enhance our marketing communications and strategies (including by identifying when emails we have sent to you have been received and read).
  • Analyse trends and statistics gathering feedback regarding Users access to our Website and the jobs viewed.

With your permission and/or where permitted by law, we may also use your Data for marketing purposes which may include contacting you by email with information on our Services. We will not however send you any unsolicited marketing or spam and will take all reasonable steps to ensure we fully protect your rights and comply with our obligations under EU Regulation 2016/679 – the General Data Protection Regulation – GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

Purposes for Which We Use your Personal Data

In the table below, we have described (i) in what context your personal data was collected, i.e., what activity you were involved in when we collected or used your personal data; (ii) the types of personal data that we hold about you; (iii) how and why we use your personal data; and (iv) what our legal basis is for using your personal data. We will amend the table as required. We have also identified what our legitimate interests are where appropriate. We have also provided you with an explanation of some of the terms we use in this table:

  1. ‘Legitimate Interest’ means our interest in conducting and managing our business, to enable us to give you the best experience when using the Website, products, and services. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
  2. ‘Performance of Contract’ means processing your Personal Data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
  3. ‘Comply with a legal or regulatory obligation’ means processing your Personal Data where it is necessary for compliance with a legal or regulatory obligation to which we are subject.
  4. ‘Consent’ means that you consent to our use of your personal data for one or more specific purposes. Where we rely on your consent to use your personal data, you have the right to withdraw that consent at any time. you can do this by contacting us at hello@hyring.co.uk. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Disclosures

We may disclose information about you for reasons set out in this Privacy and Cookie Policy and we may also disclose information about you to the extent that we are required to do so by law and/or in connection with any legal proceedings or prospective legal proceedings and in order to establish, exercise or defend our legal rights, to enforce our Website Terms and Conditions (including providing information to others for the purpose of fraud prevention, unauthorised transactions, claims and other liabilities, and manage risk exposure, including by identifying potential hackers and other unauthorised Users).

Administration

We may also use non-personally identifiable information and certain technical information about your computer and your access of the Website (including your IP address) in order to operate, maintain and manage the Website. We collect this information by automated means, using cookies as described in more detail below. If we seek to use the information we obtain about you in any other ways, we will provide specific notice and request your consent at the time of collection.

Automated Technologies or Interactions

As you interact with our Website, we may automatically collect Technical Data and Usage Data about your equipment, browsing actions and patterns. We collect this Personal Data and Non-Personal Data by using cookies, server logs and other similar technologies. We may also receive Technical Data and Usage Data about you if you visit other websites employing our cookies and other Tracking Technologies (defined below). For more information regarding our use of Tracking Technologies, please refer to “Cookies and Similar Technologies” below.

What Information Do We Share?

When you click on a Job extract through our Website and then provide any personal information to that Employer/Recruiter/Advertiser they will then have access to information about you and your potential interest in employment opportunities. Those Employers may use your information to contact you directly. The information supplied by you may become part of the Employer’s database. The use of that Personal Information by the Employer/Recruiter/Advertiser will be subject to the Privacy and Cookie Policy of that company, and we are not responsible for that company’s use of that personal information. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of such websites before providing any data to them. We will not share with any Employer/Recruiter/Advertiser the Data that you supply to us on our Website.

We may share your Data with other companies in our group including any subsidiaries and/or holding company.

We may compile statistics about the use of our Website including Data on traffic, usage patterns, User numbers, and other information and combine certain non-personally identifiable aggregate data about our Users and use such anonymous aggregate data to prepare reports for Employers/Recruiters, prospective investors, affiliates, partners and advertisers. “Aggregate Data” is the demographic information (such as postcode, age, gender, race or ethnicity) and employment information (such as occupation, job title, education and experience) of many individuals that is combined together. Aggregate data is used to analyse the characteristics of various populations and does not identify any specific individuals. Any reports sold by us containing aggregate data cannot be used to identify any individuals.

We may share your Data with our service providers who help us in the delivery of our Services to you e.g search engine facilities, advertising and marketing. We will take all reasonable steps to ensure that your data will be handled safely, securely and in accordance with your rights, our obligations and the obligations of the third party under the law. These companies may only use or disclose the Data as necessary to perform Services on our behalf or as otherwise required by law.

Hyring may disclose specific User information when we determine, in good faith, that such disclosure is necessary to comply with the law, to cooperate with or seek assistance from law enforcement, to prevent a crime or protect national security, or to protect the interests or safety of Hyring or other Users of the Website.

What Happens If Our Business Changes Hands?

We may from time to time, expand or reduce our business and this may involve the sale and/or transfer of control of all or part of our business. Any personal Data that you have provided will, where it is relevant to any part of our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy and Cookie Policy, be permitted to use that Data only for the same purposes for which it was originally collected by us.

Cookies and Similar technologies – First and Third Party, Analytics and Third Party Advertising

Hyring uses Cookies on this Website to help us to provide you with the best service and experience that we can, by enabling us to monitor which pages you find useful and which you do not. A cookie does not allow us access to your computer or any Personal Information about you, other than the Data you choose to share with us.

A cookie consists of a small text file of information that is placed on your computer or other internet-connected device by this Website when you visit certain parts of the Website or access certain features and is stored by your browser. The information is then sent back to the server each time your browser requests a page from the server. This enables the web server to identify and track the web browser.

Hyring uses first party cookies and other similar technologies for the convenience of our Users because they help us to provide you with a better Website experience and services by enabling us to monitor which pages you find useful and those which you do not. We use first party session cookies to keep track of you whilst you navigate our Website and persistent cookies to enable our Website to recognise you when you visit or send emails. Session cookies will be deleted from your computer or other internet-connected device when you close your browser. Persistent cookies will remain stored on your computer or other internet-connected device until deleted, or until they reach a specified expiry date.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to your needs by personalising contents and advertising. We only use this information for statistical analysis purposes and then the data is removed from the system.

We can gather Information about your general internet use e.g. the history of jobs reviewed and the job searches conducted by your computer. When used, these first party cookies are downloaded directly by onto your computer’s hard drive but such Information does not identify you personally. It is non-personal statistical data which simply identifies information about you. If we have this Information we can provide you with job recommendations based on your interests as expressed previously through your searches and the web application can tailor its operation to your needs, likes and dislikes by gathering information about your preferences. Cookies allow us to ensure our Website functions efficiently and they enable us to serve secure pages to our Users without asking them to sign in repeatedly.

Hyring also permits certain third party cookies on its Website which means that you may receive certain third party cookies on your computer or other internet-connected device. We may employ the services of such third parties for dealing with matters that may include, but are not limited to, search engine facilities, advertising and marketing. The providers of such services do have access to certain Data provided by Users of this Website. Any Data used by such parties is used only to the extent required by them to perform the services that Hyring requests. Any Data that is processed by such parties shall be processed within the terms of this Policy and EU Regulation 2016/679 – the General Data Protection Regulation – GDPR .

All cookies used by this Website are used in accordance with current UK and EU Cookie Law i.e. the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 and/or any subsequent relevant legislation.

When you use our Website you will be presented with an “Activate” button requesting your consent to set Cookies. By giving your consent to the placing of Cookies you are enabling Hyring to provide the best possible experience and service to you. If you do not “Activate” and give consent to the placing of Cookies and the collection and sharing of your personal data for the personalisation of ads or other Services, but continue to use the Website to search then Cookies will be placed on your computer or other internet-connected device but you may remove or block them as explained fully below; however certain features of the Website may not function fully or as intended.

Certain features of the Website depend upon Cookies to function. UK and EU Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below. It is important that you are aware of them. you may block these cookies by changing your internet browser’s settings but please be aware that our Website may not work properly if you do so. We take care to ensure that your privacy is not at risk by allowing them.

Hyring uses web analytics services provided by third parties, which use cookies to collect non-personal anonymous usage information about details of our Users’ visits to the Website (including IP addresses) and the resources they access on the Website. These third party web analytics services provide us with reports based on this information in order to help us understand and analyse web page traffic, usage statistics enabling us to better understand how Users engage with the Website and tailor it to the User’s needs, improving the Website and the services offered through it. you do not have to allow us to use these cookies, as detailed below, however whilst our use of them does not pose any risk to your privacy or your safe use of the Website, it does enable us to continually improve our business.

The analytics services used by this Website use Cookies to gather the required information. Certain of these Cookies may be placed immediately when you decide to visit the Website and it may not be possible to obtain your prior consent. 

We also use third party advertising companies who may place or access cookies on your computer or other internet-connected device when you click on their adverts to distinguish your web browser uniquely and to keep track of information relating to serving adverts on your web browser, such as the type of adverts shown and the webs pages on which the adverts appeared. These companies may use information about your visits to these websites and to other sites in order to provide advertisements about goods and services of interest to you on our Website or on other, third party websites. We also may give third party advertisers the ability to tailor their adverts on our Website using demographic and preference information we provide to them in aggregate form. This information does not identify you individually. These companies operate under their own privacy policies and Hyring encourages you to be aware of the privacy policies of such companies. Hyring does not have control over or access to any information contained in the cookies that are set on your computer by third party advertisers. You can choose to accept or decline these cookies.

 

How you Can Update and Control your Data

You may access, update and amend Personal Information included in your Account at any time by logging into your Account and making the necessary changes. you may unsubscribe or cancel your Account at any time using the links provided in our emails and at the point of providing your details and by managing your Account and all your account information including personal Data will be deleted from the Website. You may also Contact us hello@hyring.co.uk with any questions, requests for information or personal data deletion. You may access certain areas of this Website without providing any Data at all. However, to use all features and functions available on this Website you may be required to submit certain Data. you may restrict your internet browser’s use of Cookies as explained above.

Links to Other Websites

We may allow links to other websites from our Website for your convenience and information. These websites may be operated by companies not owned by Hyring. Hyring has no control over such websites and is not responsible for the content of any websites not owned by Hyring or their privacy policies. This Policy does not extend to your use of such websites. They may place or access cookies on your computer or other internet-connected device. Hyring does not have control over or access to any information contained in the cookies that are set on your computer by these third parties. If you choose to visit these websites you should review their own privacy policies to ensure that you are happy with their practices.

Storing and Transferring your Information and Data

All personal data is processed and stored securely, for no longer than is necessary in light of the reason for which it was first collected. We will comply with our obligations and safeguard your rights at all times under the EU Regulation 2016/679 – the General Data Protection Regulation – GDPR. We only keep your personal data for as long as we need it and/or for as long as we have your permission to keep it.

Hyring may transfer, process and store the Personal information and other data we hold about you outside of the country in which you are located, including Europe & United States. The countries in which we process the Information may not have the same data protection laws as the country in which you are located. You are deemed to accept and agree to this transfer, storing and processing procedure by using the Website and providing your Personal Information to us.

We will do our utmost to resolve complaints about your privacy and our collection or use of your Personal Information. Users with inquiries or complaints regarding this Privacy and Cookie Policy should contact Hyring by emailing us at hello@hyring.co.uk or by letter to Data Protection Officer at C/O WorkFello Group, College House, 2nd Floor, 17 King Edwards, Road, London, HA4 7AE . Please include your name and email address in email requests and your name and postal address in mail requests.

How Do We Protect your Personal Information?

Data security is of great importance to Hyring and In order to protect your Data from accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use, Hyring maintains suitable technical, electronic, administrative and physical safeguards to protect and secure that Data.

We do our utmost to ensure that all reasonable steps are taken to make sure your Personal Information and data is stored securely in accordance with the principles of the EU Regulation 2016/679 – the General Data Protection Regulation – GDPR. Data security is very important to us and to protect your data we have taken suitable measures to safeguard and secure data collected through our Website. However, please note the Internet and the electronic transmission of information can never be entirely secure. We cannot guarantee that the security measures we have in place to safeguard Data will never be defeated or fail, or that those measures will always be sufficient or effective. Therefore, although we are committed to protecting your privacy, we cannot guarantee that your Data will always remain confidential. you understand and agree that you assume all responsibility and risk for your conduct and use of the Website and the information you send us electronically or otherwise which you post to the Website you will have an Account accessed via your personal email address and you should not share that information with anyone.

Children’s Privacy

Our Website is not intended to be used by anyone under the age of 13 and we do not knowingly collect or solicit information from anyone under the age of 13. If you are under 13, please do not use our Website. In the event that we learn that we have collected personal information from a child under the age of 13, we will delete that information as quickly as possible.

Access to your Data

In accordance with EU Regulation 2016/679 – the General Data Protection Regulation – GDPR you have the right to ask for a copy of any personal Data that we hold relating to you and to request that your personal data be deleted. Please contact us by emailing us at hello@hyring.co.uk or by letter to the Data Protection Officer at C/O WorkFello Group College House, 2nd Floor, 17 King Edwards, Road, London, HA4 7AE. Please include your name and email address in email requests and your name and postal address in mail requests.

Changes to this Privacy and Cookie Policy

Hyring reserves the right to change this Privacy and Cookie Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you will be deemed to have accepted the terms of the Privacy and Cookie Policy on your first use of the Website following the alterations. We recommend that you check this page regularly to keep up-to-date.

Law

This policy is governed by the laws of England and Wales. Jurisdiction for any claims arising under this policy shall lie exclusively with the English courts. If any provision of this policy is found to be invalid by any court having competent jurisdiction, the invalidity of all or part of a provision shall not affect the validity of the remaining parts and provisions of this policy which shall remain in full force and effect.

UK Mailing Address

2nd Floor College House, 17 King Edwards Road, London, United Kingdom, HA4 7AE
Attn: Data Officer
Email: hello@hyring.co.uk
Co Reg: 12039693
ICO: ZA554755